Hotel Invoice

The hotel business is one of the most famous businesses these days. People come and stay for as long or as short as they want and pay a decent sum of money for that stay. Hotels not only provide you with a comfortable place to stay but they also provide you with internet and food facilities.

In exchange for the good services that a hotel provides, the customer is liable to pay for those services. Maintaining hotel invoices can be a good way to keep the record of every customer, as to what services they acquired and how much were they required to pay.

Hotel is an inn or any building that provides a temporary residence for someone who wants to stay in for a while. The hotels provide not only comfortable to rest in but other services like room services, meals, internet facilities, and other such services to its customers too. To keep the customers satisfied and to create goodwill it is highly advised to provide high-quality services.


Transactions take place here too. Customers receive high-quality services and hotel management is paid what they ask for in return. To keep a record of all such transactions an invoice that is known as hotel invoice proves to be useful. The invoice is usually in a form of printed paper with the hotel’s name and logo on top of it.

The invoice requires some basic information to get going. The information required may include:

  • Details of hotel and location of the hotel
  • Names and details of customers
  • Payment made
  • Services rendered
  • Date, day and invoice number
  • Check-in and out details etc.

A simple hotel invoice may include the details of the hotel such as the location, contact details, and reservation details. The invoice also includes the customer’s details such as their contact details, addresses, and the services they were provided. Most of the hotels maintain a database of their customers. This helps in customer retention as the customers can be informed about any new services, offers, or seasonal deals.

The invoice also includes the check-in and checks out dates. These dates would help the hotel management to calculate the hours/days stayed and charge for the room according to the time period stayed.

Services rendered are the most important part of any hotel invoice. Besides the stay, the customers might use additional facilities, like special food orders or an iron service, for which they need to pay extra charges. Invoices can help both the hotel and the customers to avoid any confusion regarding the payments.

Hotels give such invoices to its customers so that he has a record of all the services received by him and what amount he has to pay to the hotel management. Another benefit of such an invoice is that records can be kept by both parties to avoid any conflict or misunderstanding at the time of checkout or in later experience. All the debits and credits are recorded in this invoice which makes accounting records to be kept easily.


Hotel invoice

Hotel Invoice Template

For: EXCEL(.xls) 2003 & later [Android+iOS] & iPad
Download File Size: 35 kb

For: OpenOffice Calc [.ods]
Download File Size: 19 kb

[Personal Use Only]

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